Sales & Events Coordinator - Exploratorium, San Francisco

The Sales & Events Coordinator is responsible for generating earned revenue for the museum through the promotion, sales, and supervision of the museum facilities for private events and through supervision of the execution of events onsite. The position requires close teamwork within Museum Rentals team as well as self-direction and motivation, exceptional organizational and communication skills. The position reports to the Museum Rentals Sales Manager.

ESSENTIAL FUNCTIONS 

  • Execute annual Museum Rentals sales plan.

  • Respond with speed, excellent customer service and accuracy to high volume of inquiries by phone and email.

  • Manage sales prospecting database of event professionals in Salesforce.

  • Schedule, coordinate and lead site inspections of venue.

  • Maintain accuracy of multiple calendars for booking events and scheduling site visits.

  • Initiate contracts and invoices under advisement of Supervisor or Manager.

  • Keep sales materials and collateral up-to-date. Generate new materials as needed. Develop and implement organizational systems for sales resources and materials.

  • Research and maintain benchmarking reference materials.

  • Promote Museum Rentals at relevant professional organization events and trade shows as assigned.

  • Cultivate positive working relationships with key museum operating staff.

  • Supervise on-call event staff at events.

  • Oversee administrative Museum Rentals volunteers.

  • Work events; early mornings, evenings and weekends required.

  • Assist with administrative needs and special projects as assigned.

MINIMUM QUALIFICATIONS

  • BA/BS and one year of event management experience or professional equivalent including supervisory experience.

  • Proficiency in Microsoft Office (Word, Excel), Google Apps, Salesforce.

  • Poised and diplomatic with successful track record of sales and service.

  • Team player with strong organizational and written communication skills.

  • Ability to meet deadlines, multi-task, and thrive in a demanding environment.

  • Demonstrated experience in staff assignment and supervision.

  • Ability to work independently; highly self-motivated.

APPLICATION DEADLINE

Open until filled

HOW TO APPLY

 This is a regular,full-time (37.5 hours per week), exempt, position that includes benefits. Please, no phone calls in regards to this job. To apply, please visit the Exploratorium job page.  https://exploratorium.applytojob.com/apply/rhi0hSFoaL/Sales-Events-Coordinator 

 

The Exploratorium is proud to be an Equal Opportunity Employer and values diversity.  We welcome and strongly encourage applicants from all backgrounds.  All qualified applicants will receive consideration for employment.

Donna Cohen

I have decades of experience creating and producing online marketing. I left the corporate world to work independently with people who need help establishing and maintaining their online presence. Not everyone knows how, has the aptitude, or time to learn how to use online marketing tools, and nor should they have to try. Those people who need help and/or don't want an in-house marketing team work with me. Each client has different needs, goals and expectations. I do custom work for each of my clients. I get to know each person and know their voice, their style, rhythm and budget. 

I have a large skill set that covers the range of tasks for online marketing. It is both easy and cost efficient to work directly with me. I can get the whole job done. 

Website Design, Build and Optimization, SEO, Keywords, Hashtags, PhotoShop, Email Marketing and Newsletters - Mailchimp, Google Forms (Registration & Surveys), Survey Monkey, SquareSpace, Wordpress, Square, Twitter, Blogger, Tumblr, PowerPoint, Acrobat, Facebook Ads, Pinterest, Instagram, Word, ePub, Excel, Audience Development, and more.

Book Production; Print and eBook, Design, coding, Marketing and building Audiences.

National Sales Manager - Rancho Santa Fe, CA

The Inn At Rancho Santa Fe

 Fulltime position

Overview

Manage accounts to achieve guest satisfaction and to solicit past and new business to ensure all revenue goals are achieved or exceeded. Responsible for soliciting new group sales accounts, entertaining, and maintaining relationships with existing accounts to meet and exceed revenue goals in rooms, food, beverage, and room rental. 

Responsibilities

  • Solicit new and existing accounts to meet and exceed revenue goals through telephone prospecting, outside sales calls, site inspections and written communication.

  • Advanced level of producing room, banquet, and room rental revenue through directly soliciting business via aggressive prospecting, making presentations, developing contracts, negotiating and closing sales.

  • Maximize revenue by selling all facets of the hotel, both orally and in written form to previous, current and potential clients.

  • Handle account details so that all pertinent aspects of solicitation and closing are complete and documented. Coordinate various departments' participation in servicing accounts.

  • Develop and conduct persuasive verbal sales presentations to prospective clients.

  • Prepare information for, meet with and entertain clients as deemed appropriate by potential business from that account.

  • Communicate both verbally and in writing to provide clear direction to all departments in the hotel to ensure high quality of service to customers.

  • Prepare correspondence to customers, internal booking reports and file maintenance.

  • Participate in daily business review meeting, pre-convention meetings, training and other sales-related meetings as required.

  • Attend trade shows, community events and industry meetings.

  • Advanced knowledge of market trends, competition and key customers of the hotel.

  • Comply with attendance rules and be available to work on a regular basis.

  • Perform any other job related duties as assigned.

Qualifications

  • High school or equivalent education required. Bachelor's degree preferred.

  • 3+ years of past sales experience preferred.

  • Must have experience at a similar size and quality hotel.

  • Requires good communication skills, both verbal and written. Must be able to speak, read, write, and understand English. Must possess computer skills, including, but not limited to, use of Microsoft Word, Excel, and Delphi. Advanced knowledge of sales skills, revenue management, training, and motivation of peers.

  • Advanced knowledge of hotel and competitive market.

  • Ability to execute appropriate action plans.

  • Desire to participate as part of a team.

  • Must be willing to "pitch-in" and help co-workers with their job duties and be a team player.

  • Knowledge of hotel operations, including marketing plans, security and safety programs, personnel and labor relations, preparation of business plans, repairs, maintenance, budget forecasting, quality assurance programs, hospitality law, and long-range planning.

  • Leadership skills to motivate and develop staff and to ensure accomplishment of goals.

  • Able to set priorities, plan, organize, and delegate.

  • Written communication skills to be concise, well organized, complete, and clear.

  • Ability to work effectively under time constraints and deadlines.

  • Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.

Benefits

HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!

For your physical and mental wellness we offer competitive Medical, Dental and Vision insurance programs geared to you and your family's needs as well as Vacation/Sick/Holiday benefits. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future.

HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Link to the hotel https://www.theinnatrsf.com/

Apply link https://careers-heihotels.icims.com/jobs/7582/national-sales-manager/login

 

 

Donna Cohen

I have decades of experience creating and producing online marketing. I left the corporate world to work independently with people who need help establishing and maintaining their online presence. Not everyone knows how, has the aptitude, or time to learn how to use online marketing tools, and nor should they have to try. Those people who need help and/or don't want an in-house marketing team work with me. Each client has different needs, goals and expectations. I do custom work for each of my clients. I get to know each person and know their voice, their style, rhythm and budget. 

I have a large skill set that covers the range of tasks for online marketing. It is both easy and cost efficient to work directly with me. I can get the whole job done. 

Website Design, Build and Optimization, SEO, Keywords, Hashtags, PhotoShop, Email Marketing and Newsletters - Mailchimp, Google Forms (Registration & Surveys), Survey Monkey, SquareSpace, Wordpress, Square, Twitter, Blogger, Tumblr, PowerPoint, Acrobat, Facebook Ads, Pinterest, Instagram, Word, ePub, Excel, Audience Development, and more.

Book Production; Print and eBook, Design, coding, Marketing and building Audiences.