The Sales & Events Coordinator is responsible for generating earned revenue for the museum through the promotion, sales, and supervision of the museum facilities for private events and through supervision of the execution of events onsite. The position requires close teamwork within Museum Rentals team as well as self-direction and motivation, exceptional organizational and communication skills. The position reports to the Museum Rentals Sales Manager.
Execute annual Museum Rentals sales plan.
Respond with speed, excellent customer service and accuracy to high volume of inquiries by phone and email.
Manage sales prospecting database of event professionals in Salesforce.
Schedule, coordinate and lead site inspections of venue.
Maintain accuracy of multiple calendars for booking events and scheduling site visits.
Initiate contracts and invoices under advisement of Supervisor or Manager.
Keep sales materials and collateral up-to-date. Generate new materials as needed. Develop and implement organizational systems for sales resources and materials.
Research and maintain benchmarking reference materials.
Promote Museum Rentals at relevant professional organization events and trade shows as assigned.
Cultivate positive working relationships with key museum operating staff.
Supervise on-call event staff at events.
Oversee administrative Museum Rentals volunteers.
Work events; early mornings, evenings and weekends required.
Assist with administrative needs and special projects as assigned.
BA/BS and one year of event management experience or professional equivalent including supervisory experience.
Proficiency in Microsoft Office (Word, Excel), Google Apps, Salesforce.
Poised and diplomatic with successful track record of sales and service.
Team player with strong organizational and written communication skills.
Ability to meet deadlines, multi-task, and thrive in a demanding environment.
Demonstrated experience in staff assignment and supervision.
Ability to work independently; highly self-motivated.
Open until filled
HOW TO APPLY
This is a regular,full-time (37.5 hours per week), exempt, position that includes benefits. Please, no phone calls in regards to this job. To apply, please visit the Exploratorium job page. https://exploratorium.applytojob.com/apply/rhi0hSFoaL/Sales-Events-Coordinator
The Exploratorium is proud to be an Equal Opportunity Employer and values diversity. We welcome and strongly encourage applicants from all backgrounds. All qualified applicants will receive consideration for employment.